Bring your private-event opportunities into a clearer workflow, from the first inquiry to the details your restaurant needs on event day.
RestauRent connects venues with people planning private events through its marketplace. Its event-management preview shows how teams can bring inquiries, client communication, proposals, bookings, and payments into a connected process. Explore the workflow in a demo, or start a marketplace trial to put your venue in front of planners.
Request an EMS Demo · Start Free Trial — Marketplace
Product preview: The EMS journey described here reflects RestauRent’s public preview. Your walkthrough will establish the features available to your account and the applicable terms. The marketplace trial is a separate, currently advertised offer.
Built around the work restaurant teams do
A private event begins well before guests arrive. Someone needs to answer the inquiry, establish availability, explain the offering, agree on the details, and make sure the team is ready to deliver.
RestauRent’s EMS preview brings that sequence together: an inquiry inbox, manual or AI-assisted response options, a visual sales pipeline, proposals and event order forms, and a branded guest portal for review, signature, and payment. These are the workflows to explore in your demo; access and setup should be confirmed for your venue.
Marketplace discovery adds another part of the process. A planner who has not visited your website can find your venue while searching for a place to host a corporate dinner, private party, team gathering, or buyout.
From inquiry to event handoff
The workflow should preserve the context of the event as it moves forward. A request for a 32-person team dinner should not become disconnected emails, a separate quote, and an outdated service note.
1. Receive the inquiry
Start with the requested date, time, guest count, occasion, space, and budget. RestauRent’s marketplace provides a route for planners to discover your venue and submit an inquiry. The EMS preview presents an inbox for reviewing opportunities.
Identify the inquiry source and who will respond. If inquiries also arrive through your website, phone, or another system, confirm how those sources enter your account during setup.
2. Respond with the next useful answer
The first response should move the conversation forward. Confirm what is known, explain suitable options, and ask for the missing details needed to quote accurately.
RestauRent’s preview includes manual responses and AI-assisted response options. Your team should review availability, prices, and commitments before sending them. Ask the demo host to show the current response controls and how communication is retained with the event.
3. Prepare the proposal
The proposal brings the offer together: event timing, space, guest count, menu, beverages, room charges, other applicable charges, payment schedule, and terms.
The preview shows a proposal and event-order-form workflow with line items. In your demo, change one item after creating the proposal so you can see how revisions are handled and what the guest receives.
4. Obtain approval
Give the guest a clear view of the offer they are accepting. The preview presents a branded guest portal with proposal review and an e-signature step.
Define your venue’s approval requirements during setup. Ask how the account records acceptance, handles a revised proposal, and distinguishes an approved offer from a fully confirmed booking.
5. Collect the deposit and confirm the booking
The preview includes a guest payment step and deposit confirmation. Your operating process should distinguish a requested deposit, a successful payment, and the amount still outstanding.
Confirm supported payment methods, transaction and processing fees, settlement timing, refunds, and staff access before using payments. Marketplace commission terms and payment-service charges are separate questions.
6. Hand the event to the operating team
The final handoff should give the GM, kitchen, bar, and service team the current guest count, timing, room setup, menu, dietary requirements, beverage plan, and onsite contact.
Use a banquet event order or an equivalent operational document. Confirm the current EMS export, document, and sharing options in your demo. Our BEO resource provides a practical checklist for the information your team needs.
For owners, managers, event sellers, and restaurant groups
Owners need to understand where opportunities come from, what they cost, and which become business. Evaluate marketplace performance alongside the time and tools required to manage events.
General managers need an accurate view of upcoming commitments. A useful workflow helps them prepare the restaurant and identify missing information before service.
Private-event sales managers need continuity: inquiry details, conversations, proposal versions, approvals, and the next action. The goal is to make follow-through easier to manage.
Multi-location teams need to evaluate access and oversight across venues. RestauRent’s preview includes a multiple-venue use case. Demonstrate your specific location structure, user permissions, and reporting requirements before choosing it for a group rollout.
Integrations and replacement are different decisions
You can consider RestauRent’s marketplace alongside software your team already uses. RestauRent publicly describes integrations with Tripleseat and Event Temple; establish the supported data flow and setup for your location.
Replacing an event platform requires a separate assessment of the workflows your team depends on. Use the RestauRent–Tripleseat comparison and switching guide to structure that evaluation.
Bring these questions to the demo:
| Area | What to establish for your account |
|---|---|
| Gmail and Outlook | Supported providers; notification versus mailbox synchronization; sending identity; shared-mailbox support |
| Calendars | Internal calendar versus external connection; supported providers; synchronization direction; changes and cancellations |
| Payments | Methods, processor, fees, settlement, refunds, and how payment status updates the booking |
| Permissions | Who can view, edit, approve, export, or perform payment actions; access by location |
| Multiple locations | How staff switch locations, share records, route inquiries, and view reports |
These are evaluation questions, not a claim that every configuration is available. The right setup is the one that supports your actual team and process.
Two examples of the demand RestauRent serves
Troop PVD: a corporate team celebration
RestauRent’s October 2025 booking recap featured a JetBlue team holiday party at Troop PVD in Providence. It illustrates the corporate-group occasions that can bring planners to a hospitality venue. Read the booking recap.
Marcelino’s Boutique Bar: a planner finding the right space
In a February 2024 customer story, Jocelyn Spas, then Employee Engagement and Site Coordinator at Dassault Systèmes, described booking a happy hour at Marcelino’s Boutique Bar with RestauRent’s help. She later returned to plan a holiday party at The Reserve on Dorrance. Read Jocelyn’s story.
These are published marketplace booking examples. They are not EMS implementation case studies or claims of software-generated revenue, time savings, or conversion improvement.
See your workflow in a short demo
Request an EMS Demo and bring one event scenario. Ask to follow it from inquiry through response, proposal, approval, deposit, and the final handoff. Include a revision so you can see how the record changes.
If you already have an event platform, bring the tasks and integrations you need to preserve. If you are moving from email and spreadsheets, bring the documents and steps you use today.
Clear pricing for the next step
Marketplace: Three months with no subscription charge, a $1 card verification at signup, then $99 per month per location. No marketplace booking commission. Cancel before the trial ends to avoid the subsequent subscription charge.
Event management: The public EMS page advertises a starting price of $0 per month and directs visitors to a demo. Confirm the available plan, included features, and payment charges during your walkthrough. A free starting subscription does not establish that all services or transactions are free.
Review pricing or learn how to list your venue.
Frequently asked questions
Can I try the marketplace before changing event software?
Yes. You can list your venue and evaluate marketplace inquiries while retaining your current event process. Confirm how your team will receive and manage those inquiries during onboarding.
Does RestauRent support proposals and payments?
The EMS preview demonstrates those steps. Request a walkthrough to confirm what is available to your account, how it works, and what fees apply before using the workflow for live events.
Does RestauRent synchronize with Gmail, Outlook, or my calendar?
Confirm the exact supported providers and synchronization behavior in your demo. The public preview does not establish each integration’s scope, direction, or shared-account support.
Can multiple employees or locations use the system?
The preview includes a multiple-venue use case. Ask the team to demonstrate your location structure and each role’s access; location coverage and granular permissions are different requirements.
Will the kitchen receive a BEO automatically?
Confirm the current document generation and distribution options in the demo. Establish who owns the final version and how changes reach the service team.
Are bookings guaranteed?
No. Marketplace discovery and an organized sales process create an opportunity to win business. Results depend on demand, fit, availability, pricing, and follow-through.
Put discovery and follow-through together
Help planners find your venue, and give your team a clear way to move each opportunity forward.